Professional Expense Reimbursement

The Professional Expense Reimbursement (PER) Program provides eligible academic staff with an annual allocation of funds for the reimbursement of eligible expenses incurred for the performance of their professional responsibilities.

At the beginning of each academic year (July 1st) an allocation of $1400.00 is made to each eligible full-time staff member for reimbursement. Newly hired staff and staff who are appointed under a contract less than a full year will have a pro-rated allocation based on the months employed during the academic year.

In order to access allocated funds, eligible academic staff must submit a claim.  Expenses must be incurred by the employee and submitted with receipts for reimbursement.

Expenditures eligible for PER funding must:
1. Be incurred in performance of teaching, research or business activities.
2. Be for valid university business purposes and are to benefit the university.
3. Ensure that title of ownership for any goods purchased (e.g. equipment) remains with the university and the goods will be identified as such.
4. Ensure that any personal benefit must be incidental. If more than 10% personal benefit is deemed to have been received by the employee, the whole expenditure will be viewed as a personal benefit and not considered an allowable expenditure.  In certain circumstances, Canada Revenue Agency (CRA) will accept no assessment of a taxable benefit to the employee where the personal portion is incidental (generally means it is less than 10%).

PER Eligibility

Agreement Definition of eligible staff member
Faculty Appointed to a full or part-time faculty position.
Administrative Professional Officer (APO) Appointed as an administrative/professional officer with a continuing appointment
Librarian Appointed to a full or part-time librarian position
Faculty Service Officer (FSO) Appointed to a full or part-time faculty service officer position
Sessional and Other Temporary Staff (SOTS) Appointed to a full time position for a term of 8 months or longer
Contract Academic Staff: Teaching (CAST) Appointed to a full time position for a term of 8 months or longer

The PER Program is strictly subject to the relevant provisions of the Income Tax Act and any interpretations made by the Canada Revenue Agency (CRA) regarding eligible expenses.

All items reimbursed under the PER Program are subject to the University's Equipment and Furnishings Asset Management Policy and related Procedures (UAPPOL)

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Contact Us

PER Administrator
Phone: 780-492-4679
Address: 2-60 University Terrace, Human Resource Services