Lump Sum Payment
Support Staff who are actively employed by the University of Alberta on November 1, 2016 will receive a one-time payment of 1.5% of base earnings subject to statutory deductions. This one time lump sum payment is applicable to employees active as of November 1, 2016 and is prorated based on the number of months you were employed (or, for hourly paid employees, For hourly employees, the pro-rating will be based on regular hours worked, exclusive of overtime, in the previous 12 months) between November 1, 2015 and October 31, 2016.
The payment comes as a result of the negotiated settlement of the 2016-2019 NASA agreement. The Memorandum of Settlement contains the following provision:
All employees who are active on November 1, 2016, will receive a one-time lump sum amount of 1.5% of annual base salary. This lump sum amount will be pro-rated. For salaried employees, the pro-rating will be based on months of employment in the previous 12 months. For hourly employees, the pro-rating will be based on regular hours worked, exclusive of overtime, in the previous 12 months. The payment will be made in the first pay period of December 2016.
The following questions and answers are intended to clarify how the lump sum payment will be administered:
What does it mean to be “actively employed”?
An employee is actively employed if they are at work or on approved leave with pay (includes special leave, vacation, casual or general illness leave and maternity or parental leave).
If an employee is on maternity or parental leave in December 2016, when will they receive the lump sum payment?
The payment will be made on their first regular pay cheque upon returning to work. If the employee does not return, no payment will be made.
Is a person on Long Term Disability (LTD) eligible to receive the lump sum payment?
No. These individuals are being paid under an insurance plan (LTDI) and such payments would impact their LTD earnings.
Is a person on a leave without pay as of November 1, 2016, eligible for the lump sum payment?
Yes – provided the employee returns to work. If the employee returns to work, s/he will receive the lump sum payment (pro-rated based on FTE and length of the LWOP) on his/her first regular pay cheque upon returning to work.
What happens in the case of a recurring term employee?
Recurring term employees receive the lump sum payment pro-rated based on their period of employment.
What happens if the recurring term employee is in their inactive period on November 1, 2016?
The employee will receive the pro-rated lump sum payment on his/her first regular pay cheque upon returning to work.
How will employees (casual, auxiliary hourly or ISS) who work intermittently throughout the year be paid?
As long as the employee is actively employed on November 1, 2016, and does not have a service break before being re-employed, the employee will receive a pro-rated amount on their either their December 9, 2016 pay cheque or the first following pay cheque with hours worked.
Will employees receive the lump sum via direct deposit or cheque?
The payment will occur via direct deposit on the December 9, 2016 pay day. Manual cheques will not be issued.