Lump Sum Payment

Support Staff who are actively employed by the University of Alberta on November 30, 2013 will receive a one-time payment up to a maximum of $400 which is subject to statutory deductions. Support Staff who have worked full-time for the last 12 months are eligible for the full amount; others will be pro-rated. The payment comes as a result of the negotiated settlement from the 2012-2015 collective agreement as outlined in the Memorandum of Settlement. Support Staff will automatically receive the payment on their regular December 24 paycheque via direct deposit. Support staff who are on leave will receive the payment on their first regular paycheque upon returning to work. 

Frequently Asked Questions

What does it mean to be “actively employed”? 

An employee is actively employed if they are at work or on approved leave with pay (includes special leave, vacation, casual or general illness leave and maternity or parental leave).

Will employees receive the lump sum via direct deposit or cheque? 
The payment will be made via direct deposit on the December 24, 2013 pay date. Manual cheques will not be issued.

Is the lump sum payment subject to statutory deductions?
Yes, the lump sum payment is considered employment income and is subject to income tax, Canada Pension Plan, and Employment Insurance deductions.

How is pro-rating calculated?
Payment corresponds to the number of hours worked to determine the full-time equivalent (FTE) status and months of employment in the previous 12 months. For salaried employees, the pro-rating will be based on FTE and months of employment in the previous 12 months. For hourly employees, the pro-rating will be based on regular hours worked, exclusive of overtime, in the previous 12 months. 

If an employee is on maternity or parental leave in December 2013, when will they receive the lump sum payment? 
The payment will be made on their first regular paycheque upon returning to work. If the employee does not return, no payment will be made. 

Is a person on a leave without pay as of November 30, 2013, eligible for the lump sum payment? 
Yes – provided the employee returns to work. If the employee returns to work, s/he will receive the lump sum payment (pro-rated based on FTE and length of the leave without pay) on his/her first regular paycheque upon returning to work.

How will employees (casual, auxiliary hourly or ISS) who work intermittently throughout the year be paid? 

As long as the employee is actively employed on November 30, 2013, and does not have a service break before being re-employed, the employee will receive a pro-rated amount of the lump sum. 

Is a person on Long Term Disability (LTD) eligible to receive the lump sum payment? No. These individuals are being paid under an insurance plan (LTDI) and such payments would impact their LTD earnings. 

What happens in the case of a recurring term employee? 
Recurring term employees receive the lump sum payment pro-rated based on their period of employment. 

What happens if the recurring term employee is in their inactive period on November 30, 2013? 
The employee will receive the pro-rated lump sum payment on his/her first regular paycheque upon returning to work. 

Contact Us

Employee Relations and HR Consulting Services
Phone: 780-492-6860
Email:EmployeeRelations@ualberta.ca 
Contacts by DeptHR Consultants

NASA
Phone: 780-439-3181 
Email: nasa@ualberta.ca