Finalizing the Offer

In this section you will find information on:

  • Composing the Offer and Determining Salary
  • Making the Offer (verbal and written)
  • New Employee Documentation
  • Regrets to Unsuccessful Candidates

Finalizing the Offer and Determining Salary

The following information should be confirmed:

  • Commencement date
  • Probation period (in accordance with the association agreement)
  • Salary (in accordance with the job evaluation results)

The salary range of the position is determined through the job evaluation process; however, the following factors should be considered in determining the offer amount:

  • Budget, or allocated funds available
  • Experience, education, and skills of the candidate
  • Salaries of other staff in the unit
  • Candidate expectations

Making the Offer (verbal and written)

A verbal offer can be made either in person or over the telephone and then confirmed with the applicable appointment letter located in the HRS Forms Cabinet. The appointment letter (also known as the offer letter) is a confirmation of the terms of employment. The successful candidate should be given two original copies to sign, one for their records and a copy for the recruiting department / personnel file.

A verbal offer may be legally binding; therefore it is important for all offers to be extended and signed by an authorized department staff member.

New Employee Documentation

When the offer has been accepted and the appointment letter is signed, the department must submit the following documentation to Human Resource Services, Academic Agreement Operations:

  • Signed Appointment Letter (Offer letter)
  • Completed and signed Pay Action form or enter information using Smart Forms
  • Copy of the new employee's resume

Regrets to Unsuccessful Candidates

It is strongly encouraged that interviewed candidates receive a phone call or a regret letter thanking them for their time and advising them that they are not the successful candidate. This promotes goodwill between potential employees and the university and is consistent with current best practices in recruitment. It is also recommended that all internal to the U of A applicants receive a regret letter.

Contact Us

Recruitment Services

Emailhrs.recruitment@ualberta.ca

Guia Palaypay
Recruitment Advisor
Phone: 780-492-5610

Jeffrey Thi
Recruitment Assistant
Phone: 780-492-9235